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Carol Stream, Illinois Shredding Company

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Why your Carol Stream company Should be on a Recurring Shred Schedule

Companies are focused on the daily challenges of keeping their organizations operating successfully. This often means that some situations may occur that might seem of lesser priority but when left without attention, could cascade into problems that can all but destroy a company. In the last number of years, proper destruction of company documents has become a major issue and one that requires both professional methods and regular schedules to avoid allowing the documents to fall into the hands of criminals.

A business has a variety of document types, from HR employee records to client data, and proprietary company information. The critical data that is found in this type of paperwork could be used for criminal purposes, including identity theft and company espionage. Criminals that use stolen documents profit by openly selling on the dark net. This information needs to be carefully guarded and when no longer required needs to be shredded so that no one has access.

Complete Shredding

There have been many television and movie shows that included scenes of people painstakingly pulling single shredded documents and taping them together. This isn’t out of reality, as some criminals will go to extreme lengths to gain access to important data. This type of shredding is typically done when a company chooses to shred documents internally. However, when a professional shredding company picks up company papers they make use of multi-cut and/or micro-cut shredding that reduces the paper to tiny pieces that no criminal could make any use of the remains.  

Complying with Laws

Professional shredding companies establish a schedule for pickup, destruction, and certification so that a business can be assured that all documents have been completely destroyed and comply with state and/or federal privacy laws.  This is particularly important for those businesses in the healthcare realm that must comply with HIPAA privacy laws for patient data. While encryption may protect electronic information, once they are printed, they become a method that requires security storage and ultimate total destruction.

Pickup Schedules that Meet the Needs of a Business

Professional shredding companies coordinate with a business so that the recurring pickup times are scheduled around their convenience. They understand that there are often changes in business needs and are also very flexible at altering a pickup schedule. Other benefits from a professional shredding company can include:

Peace of Mind

Having priority documents that are stored in-house can lead to an overabundance of paperwork that continues to pile up. This condition causes storage capacity problems, allowing confusion in the case of actually having a need to locate certain documents. A regularly scheduled pickup of documents for shredding allows for better organization of documents that must remain, keeps everything accessible, and gives peace of mind that those documents that are no longer needed are picked up by a professional company and shredded so that they are no longer viable for use.

 

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Carol Stream, IL Document Shredding

We have gotten closer to a paperless society however, paper documents are still something that is not only common but are required for certain businesses. Over the last number of years even the IRS (Internal Revenue Service) has relaxed by allowing some electronic documents for acceptance, but not all. In some industries such as insurance, the original documents are required to be kept on file. Healthcare companies are particularly at risk as they are held to specific HIPAA laws regarding the safety and security of the personal information and data of their patients. The importance of all of these documents cannot be understated, because if they are callously thrown in the trash they can be open to theft for those that choose to use the information for illegal purposes. Shredding documents protect both a business and their clients/patients from exposure that could ruin a company.

Security from Lawsuits

Businesses that have allowed paper documentation that contained personal information for client or patient to end up in the hands of criminals have experienced a litany of lawsuits from those that suffered due to their negligence. The most common type of lawsuit is one due to identity theft, however, it can also cascade into an almost never-ending list that could include employees, business partners and alliances, and even the clients of those partners. Litigation can cost a company to such a degree that it can take a business down. Shredding documents at the appropriate time ensures that none of these documents will ever be exposed.

Keeping Things Organized

Depending upon the type of business, certain documents are required to be maintained for specific amounts of time. If the documents are reviewed and removed, the sheer volume can become overwhelming. Additionally, without proper organization, trying to access particular documents when required can be almost impossible. Shredding paperwork on a regular basis helps to keep everything organized and available when needed, while eliminating the documents that are no longer relevant.

Reduction in Pathogens

Most people don’t think of pathogens when they see piles of paper, but documents can collect dust and germs and, when left untouched for long periods of time, can also present a potential health problem. If the pathogens enter the HVAC system it can spread throughout the company causing employee illnesses. Shredding documents reduce the volume of paper, the duration that they are kept, and the amount of pathogens they collect.

Compliancy

There may be specific state and federal laws that your company must comply with regarding the handling, storage, safety and protection, and ultimate destruction of documentation. Your accountants and legal representatives should advise every company on these laws and the consequences for not complying with them. Having documents shredded by a professional company gives the kind of certification that a business may need to prove that they are complying with all legal requirements.

 

Carol Stream About

Carol Stream is located at 41.9125° N, 88.1348° W and is a suburb of Chicago located just over 30 miles west of downtown Chicago. Carol Stream has a total area of 9.416 square miles, of which 9.09 square miles is land and 0.326 square miles is water.

 

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Carol Stream, Illinois Information

Carol Stream is a village in DuPage County, Illinois. Incorporated on January 5, 1959, and named after its founder’s daughter, Carol Stream has a population of 39,711. In 2011 CNN’s Money Magazine ranked Carol Stream 49th on its list of 100 best places to live in the United States.

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