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Lombard, IL Why Shredding Documents is Important

All businesses have paper documents that cover the gamut from proprietary company information to client or patient data. There are laws that dictate how long these documents must be retained and length of time depends on the type of business. This topic is especially concerning when it comes to those in the healthcare industry as it adds additional HIPAA requirements into the mix. Once the duration of time for maintaining the security of these documents have passed, proper destruction through shredding is a method that ensures that the data and information doesn’t fall into the hands for improper use. 

Proper shredding once involved single strip-cutting, but has now been replaced with cross-cut and micro-cut for the highest level of security. Single strip cutting still allows large pieces that could be accessed and placed together to reassemble a document. Cross-cut reduces a document to small pieces and micro-cut shreds the paper to the tiniest of particles.

Identity Theft

While electronic breaches may make the headlines, there are still many companies that experience theft of paper documents that aren’t properly destroyed. The most common situations of theft include using name, address, credit card numbers, social security numbers, and email addresses for full-on identity theft. This kind of theft can involve company staff as well as that of clients and patients.  “According to the Center for Victim Research, 7-10% of the U.S. population are victims of identity fraud each year, and 21% of those experience multiple incidents of identity fraud.”

Today, the most acceptable method of document shredding used by those companies that are professionals at shredding involves the cross-cut, which reduces the paper to small pieces and the micro-cut which reduces paper to extremely tiny pieces.

Proprietary Company Data

Private company data can be used to sell to competitors and client data can be sold on the dark web. Each of these situations can not only wreak havoc on a business, it can also completely destroy a company. Documents can often include contracts, partnerships, pricing, product launches, and a variety of information that may be electronically safe through encryption, but is there for the world to see in print form.

The Trust of Clients and Staff

The reputation of a business is both intangible and invaluable, and both clients and company staff rely on trusting a business that their private and personal information will be securely held in safety. Most companies place documents in locked locations with access via authorized personnel only. The continuation of this trust extends to ensuring that all documents will be appropriately destroyed and shredded at the correct time, and will never simply be placed in a trash bin and/or landfill for anyone to access.

 

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Why Document Destruction is Important

Security from Lawsuits

Businesses that have allowed paper documentation that contained personal information for client or patient to end up in the hands of criminals have experienced a litany of lawsuits from those that suffered due to their negligence. The most common type of lawsuit is one due to identity theft, however, it can also cascade into an almost never-ending list that could include employees, business partners and alliances, and even the clients of those partners. Litigation can cost a company to such a degree that it can take a business down. Shredding documents at the appropriate time ensures that none of these documents will ever be exposed.

Keeping Things Organized

Depending upon the type of business, certain documents are required to be maintained for specific amounts of time. If the documents are reviewed and removed, the sheer volume can become overwhelming. Additionally, without proper organization, trying to access particular documents when required can be almost impossible. Shredding paperwork on a regular basis helps to keep everything organized and available when needed, while eliminating the documents that are no longer relevant.

Reduction in Pathogens

Most people don’t think of pathogens when they see piles of paper, but documents can collect dust and germs and, when left untouched for long periods of time, can also present a potential health problem. If the pathogens enter the HVAC system it can spread throughout the company causing employee illnesses. Shredding documents reduce the volume of paper, the duration that they are kept, and the amount of pathogens they collect.

Compliancy

There may be specific state and federal laws that your company must comply with regarding the handling, storage, safety and protection, and ultimate destruction of documentation. Your accountants and legal representatives should advise every company on these laws and the consequences for not complying with them. Having documents shredded by a professional company gives the kind of certification that a business may need to prove that they are complying with all legal requirements.

 

Lombard About

Lombard is a village in DuPage County, Illinois and a suburb of Chicago. Lombard is located at 41°52′34″N 88°0′54″W. Lombard has a total area of 10.449 square miles, of which 10.25 square miles is land and 0.199 square miles is water.

 

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Lombard, Illinois Information

William LeRoy built a home in the Italianate style on Lombard’s Main Street in 1881. LeRoy specialized in making artificial limbs for civil war veterans and lived in this house until 1900. The house would eventually become the home of Harold Gray’s parents and the studio of Harold Gray, the originator of Little Orphan Annie cartoon strip. Harold Gray used the home’s study to work on the Annie cartoons, and some features of the house are drawn into some of his cartoons, such as the grand staircase and the outer deck. Gray lived at 215 S. Stewart Ave in Lombard at this time.

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